Emergency Contingency Procedures ECP Insurance Matters	Doc No.: ECP 05-12 Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

5.12. INSURANCE MATTERS

(a) All accidents or incidents such as rescue, disaster, pollution, death, critical personal injury, or sickness incurred onboard must be advised immediately to the company by the master.

(b) Such circumstances shall lead to various types of surveys. Company shall guide and assist Master with the owners/Charterers consent where possible.

(c) Master shall contact company first before making contact with P&I Club’s local representatives. Notification to hull underwriters shall be sent from the company only.

(d) Type of survey will depend on the incident/accident. The different types of surveys and guidelines are as follows:

5.12.1. Classification Society Related

These surveys are undertaken when the damages are of such a nature that they affect the ship's strength, seaworthiness, or other conditions which may affect the continuation of class.

5.12.2. Hull Underwriters Related

(a) Such surveys are undertaken in case of damages to own ship or equipment. The hull insurer’s local representative should be notified immediately for casualty survey and preparation of a survey report.

(b) The equipment which are included in the ship's hull insurance are equipment on board belonging to the Company, or which the Company has borrowed or rented and spare parts on board for the ship and equipment. (It should be noted that equipment which is meant for consumption, like provisions, bunker, engine and deck consumables, and other items are not covered under the hull insurance, but is covered by equipment insurance which only applies to total losses.)

(c) Such surveys are also undertaken for casualty survey (joint survey) in cases of collision or other contact damages. Generally, such third-party liability is covered under hull insurance as an exception from the P&I insurance which covers general damages on third party's property.

5.12.3. P&I Underwriters Related

The P&I underwriter's representative should be notified whenever it is likely that liability may arise as a consequence of damage, injury (to ship crew or shore personnel), violation of rules or restrictions, etc. P&I representative should be called where damages have occurred, or are suspected to have occurred on third party's property (incl. damages caused by use of ship's equipment).

5.12.4. Cargo Interests Related

(a) To be arranged during discharge of cargo if damages have occurred or during loading if there is a dispute with regard to cargo damage or condition of cargo differs from that mentioned in the documents.

(b) The cargo interests and their underwriters (commodity insurance) may make a claim against the ship, and in such cases, the P&I underwriters' local representative should be notified for survey of the cargo.

(c) A survey should also be arranged in case of general average damages to cargo.

5.12.5. Hatch Inspection or Damage Related

(a) To be arranged in case it is suspected that cargo has been damaged during the voyage. The surveyor is called before the hatches are opened. He shall inspect the conditions of the hatches and be present when the hatches are opened.

(b) In some countries this is not sufficient. Sea protest must also be lodged.

5.12.6. Surveys or Inspection May Also Be Required in Following Cases

• (a) Repair work on hull, boilers, or engine parts, which may have caused changes in their liability;
• (b) Damages to life-saving equipment;

5.12.7. Damages Due to Actions of War/Riots

If damages have occurred during actions of war at the same time as the ship has sustained other damages, the survey should differentiate between the different causes of damage.

Note: List of local representatives of Class, Hull / P&I underwriters should be found on board.

5.12.8. Flow Charts

(a) Hull & Machinery Insurance Matters

Note:

• (i) Case to case basis depending on circumstance
• (ii) (iii) (iv) Subject to company’s approval

(b) P & I Insurance Matters

(c) Crew Injury & Hospitalization

Flow charts for crew injury and hospitalization are usually prepared and referenced depending on the severity of the injury, medical requirements, and reporting protocols as per company policy.

5.12.9. Noting Protest

(a) A note of protest (also known as Sea Protest) is a declaration or deposition by the master, made under oath, giving full particulars regarding heavy weather or other incidents which may have caused damage to the vessel or cargo. It is lodged generally with the harbour master.

(b) Its purpose is to state that the master and crew performed their duties in protecting the vessel and cargo, and that any damage sustained was not due to any fault of the vessel, her officers, or crew but to circumstances beyond control. The full extent of the damage may or may not be ascertained at the time of lodging the protest.

(c) Such protest should be lodged with the Harbour Master or Flag state Consul within 24 hours of the vessel’s arrival in a port. In many cases, notarization of the protest is required.

(d) In case of any doubt, the master should contact the company.